Holston AI

AI Agents & Automation

An AI intake agent that gets the whole job before you call back

Book a 15-minute call

How it works

The conversation, step by step

Every Estimate Intake Agent starts from this flow. We change the questions, wording, and rules to match your business.

Estimate Intake Agent · flow
7 steps
  1. 1Greeting

    Welcomes the lead on the phone, by text, or in website chat

  2. 2Service check

    Confirms the type of work and your service area

  3. 3Project scope

    Size, materials, and what needs to be done

  4. 4Style and options

    Colors, finishes, or brands they have in mind

  5. 5Photos

    Asks for photos of the job by text

  6. 6Timeline and budget

    When they want it done and their price range

  7. 7Book the estimate

    Schedules the site visit or callback

At any point

  • Pricing question: Explains how you price jobs without quoting a number you have not approved
  • Not a fit: Politely refers jobs you don't take

You receive a one-page job summary with photos before you call.

Stop playing phone tag to get job details

Most estimate requests arrive with a name, a number, and very little else. You call back, ask the same questions, ask for photos, and sometimes drive out for a job that was never a fit. An intake agent asks those questions the moment the lead comes in, while the customer is still interested.

  • Asks your questions for each type of job, in your wording
  • Requests photos by text and attaches them to the lead
  • Checks your service area and the jobs you take
  • Books the site visit or callback in your calendar
  • Sends you a one-page job summary before you call

Who it's for

Roofers, painters, remodelers, HVAC and plumbing companies, landscapers, and any business that gives estimates. It works on your phone line, by text, and as a chat on your website.

Your options

How your options compare

Comparison of Holston AI agent, DIY automation tools, Subscription AI app, Hiring more staff
FactorHolston AI agentDIY automation toolsSubscription AI appHiring more staff
SetupWe build, test, and launch it for youYou build and maintain every workflowQuick, with a generic setupHiring and training take weeks
Fits your businessYour services, rules, and wordingOnly as good as what you buildYou adapt to the appYes, once trained
Works with your toolsYour calendar, CRM, phone, and emailIf a connector existsIts own inbox and calendarYes
Hours24/724/7, until something breaks24/7Business hours
Your dataStays in your accountsSpread across several servicesKept on the vendor's platformYes

Our commitments

Four reasons clients choose Holston AI

  1. 01

    Your price up front

    Our instant quote shows your price before you talk to anyone, and the written fixed-price quote matches it.

  2. 02

    You own everything

    The code, domain, hosting accounts, and passwords belong to you from the first day. You can leave at any time and take it all with you.

  3. 03

    Fast delivery

    Websites go live in 3 to 20 business days. Apps and AI agents launch in 2 to 4 weeks, with a working demo every week.

  4. 04

    A veteran team with its own AI tools

    Your project is built by our development team, whose engineers each have 15 to 30 years of experience. They work with internal AI tools and agents we built ourselves, which handle routine work so you get senior-level quality, delivered faster.

Questions

People also ask

Will it quote prices to customers?

Only if you want it to. Most contractors have it explain how they price jobs and leave the number for the estimate. It never quotes a price you haven't approved.

Can it work on my website and my phone?

Yes. The same intake flow can run as a phone agent, by text, and as a chat on your website.

Where do the leads go?

To your email, a text message, or straight into your CRM or job management software.

Related services

Get your fixed price

Book a 15-minute call. We learn how your business runs, then confirm a fixed price in writing before any work begins.

Book a 15-minute call(423) 408-2696